Our client regularly procures a wide range of goods, services, and undertakes execution of works as part of their operational responsibilities. To enhance transparency in procurement decision-making and minimize subjectivity, the client established structured procurement categories, including Procurement of Works, Procurement of Goods, and Procurement of Services. Recognizing the importance of timely approvals and documentation, the client emphasizes efficient service delivery as a core principle of good governance. Over time, they have implemented several measures to streamline and strengthen procurement operations. This document outlines the objectives, system requirements, user roles, and functional scope of a web-based procurement workflow system. The solution is designed to support efficient, transparent, and accountable procurement practices aligned with the organization’s governance standards.

The primary goal of the Procurement Workflow Management System is to deliver a fully automated, end-to-end solution that streamlines the entire procurement lifecycle. This web-based application is designed to replace the existing manual processes with a more efficient, transparent, and trackable digital system. It serves as a comprehensive platform for managing, monitoring, and optimizing procurement workflows across all user levels, ensuring consistency, accountability, and timely execution.

The core idea of implementing this system as a web-based application is to ensure seamless onboarding of scheme data, user databases, and workflow procedures. This approach enhances portability, accessibility, and user convenience across departments and roles. The platform aims to provide a streamlined experience for end-users while maintaining transparency and control over procurement operations. Below is a summary of the key features and functionalities that define the system’s capabilities and structure for better understanding.